AI<>BA CONFERENCE TERMS AND CONDITIONS

General provisions
The following regulations apply to the participants of the AI<>BA Conference which will be held on October 25,2023 (between 10:00 a.m. and 6:00 p.m.), both at the venue and in the form of online lectures.
These Terms and Conditions set out the rules of participation in the Conference, including the rules of Participants’ registration, methods of payment, and rules during the Conference.
Each Participant is obliged to comply with the provisions of these Regulations.

Definitions
Whenever the terms defined hereunder are used in this AI<>BA conference terms and condition, they should be understood as follows:

Organizers – co.brick sp. z o.o. based at Kaczyniec street 9, 44-100 Gliwice, entered to the Register of Entrepreneurs kept by the District Court for Gliwice, X Commercial Division of the National Court Register under the KRS number 0000546609, NIP 6312656512, REGON 36091697000000 as well as Silesian Startup Foundation based at Kaczyniec street 9, entered to the Register of Associations kept by the District Court for Gliwice, X Commercial Division of the National Court Register under the KRS number: 0001023998, NIP: 6312711599, REGON: 524712858.
AI<>BA Conference (Conference) – an event carried out by the Organizers on the 25th of October 2023 in the Silesian Museum in Katowice and simultaneously carried out online, using a dedicated internet platform (hereinafter: Online).
Participant – a person entitled to participate in the Conference in person and/or Online depending on the purchased Ticket in accordance to terms specified by the Terms and Conditions.
Registration – actions undertaken by a Participant to register for the Conference by filling the Registration Form.
Registration Form – the form which is placed at the conference website allowing registration for participation in the Conference available at the Conference Website.
Ticket – a document received from a Ticket Platform after the registration which confirms Participant participation in the Conference.
Ticket Platform – an application that enables Participants to purchase a Ticket to the Conference. The provider of a solution is Eventlabs sp. z o. o. based at Al. Zwycięstwa 96/98, 81-451 Gdynia, entered to the Register of Entrepreneurs kept by the District Court for Gdańsk Północ in Gdańsk, VIII Commercial Division of the National Court Register under the KRS number 0000323662, NIP 5213529520, REGON 141794203.
Terms and Conditions – this set of terms and conditions of participation in AI<>BA Conference.
In-person Participation – personal, physical participation of the Participant in the Conference, at the location of its organization.
Online Participation – participation of the Participant in the Conference by using the Online Platform.
Online Platform – an application that allows the Participant to participate in the Conference through mobile phone or desktop.
Website – a conference website where all information about the Conference is published that is available at www.ai.info.

Terms of participation
Participants may participate in the Conference either In-Person or Online.
The condition for the participation in the Conference is to have a Ticket that will be sent as an e-mail to the Participant after the complementation of the Registration.
In the case of Participants under 18 years old, the condition for participation in the Conference is not only having a Ticket, but also the written consent of a parent or legal guardian participation in the Conference or participation in the Conference under the care of a parent or legal guardian.
The Conference is not limited to the Participants from Poland; however, Organizers do not issue any documents to foreign entities constituting the basis for obtaining a visa or other eligibility by such persons.
The number of In-person Participants is limited to 300. The order of registration decides about the possibility of participation in the Conference. Organizers reserve the right to terminate the In-person Registration earlier if the limit of available places is reached.
The number of Online Participants is unlimited.
Registration for participation in the Conference constitutes a gratuitous, unlimited in time, in quantity and in territory, consent for gratuitous use, processing, replication and multiple dissemination of the Participant’s image perpetuated on photos and videos made during the Conference, for purposes of Conference communication, promotion and advertisement, without the need of every-time consent. The above consent encompasses all forms of publication in particular dissemination in television, press and the Internet, including the Conference Website, open services, services with limited access, and social media channels, like Facebook, Twitter, Instagram, YouTube, etc.

Rules of Registration and Ticket purchase
Registration must be done electronically (online) on the Registration Form available on the Conference Website.
Registration may be performed by a person who is the Participant or by someone who registers another person as the Participant (one Participant may buy up to 5 Tickets).
Registration is available from September 10th, 2023 to October 25th, 2023.
Registration requires from the Participant the following:
a device with access to the Internet;
an email account;
an updated web browser such as Microsoft Edge web browser version 40 or higher, Google Chrome version 58 or higher, Mozilla Firefox version 50 or higher, Opera version 44 or higher or Safari version 9 or higher, installed on the device with cookies activated.
Organizers as a provider of electronic services are not responsible for any difficulties in using the services, resulting from incorrect configuration of the Participant’s software or hardware, or resulting from problems with the Participant’s hardware or internet connection.
Registration consists of three stages: filling in the Registration Form, accepting Terms and Conditions described in this document and purchasing Ticket through the Ticket Platform.
Registration Form requires entering the Participant’s personal data, i.e. the name and surname, email, job experience and company name.
During the Registration, Participant will be asked to choose whether he/she wants to participate in the event online or offline.
The Registration is completed and confirmed after the payment is processed through the Ticket Platform.
All information about the Tickets are published at the Website. The price list contains gross Prices, specified in Polish currency.
Organizers reserve the right to freely determine the prices of Tickets for the Conference. Ticket prices may vary due to the date of their purchase or the type of the ticket.
The Ticket price does not include costs that the Participant is obliged to cover, including: the Participant’s travel costs to the Conference, the Participant’s accommodation and food, or other costs incurred by the Participant in connection with participation in the Conference.
Organizers reserve the right to provide Participants with discounts and promotions for the Conference tickets. Tickets at the lower prices may be available to the Participants after fulfilling certain conditions which will be indicated by Organizers on Social Profiles (such as Facebook and LinkedIn) or on the Website.

Rights and obligations of organizers
Organizers reserve the right to close the registration for the Conference as soon as the maximum number of Participants is reached. This right applies the In-person Limit Option at the number resulting from the applicable provisions of law.
Organizers reserve the right to prevent an entrance of a person who has not applied via the Registration Form in accordance with these Terms of Participation rules.
Organizers assure to make every effort to organize the conference according to the highest standards.
The Conference Agenda (hereinafter also referred to as Agenda) will be published on the Conference Website. Organizers reserve the right to make changes in the Agenda. All changes will be announced on an ongoing basis at the same address. Such changes are not a basis for the reimbursement of all or part of the charges in case of canceling the participation by the Participant.
In case of Fortuitous Events, the Organizers allow a possibility of changing the assumptions of Conference organization, including the date and the manner of its conduct, in a manner not regulated by these Terms and Conditions. In such a case, the Organizers are obliged to inform Participants about the changes via electronic mail sent to the address indicated by the Participant in the Registration Form within 7 days. Within 14 days of notification of the change, the Participant may resign from participation in the Conference.
Organizers are not responsible for securing any property of the Participants, including its theft, damage or destruction during the Conference.
The Organizers is not responsible for the consequences of the Participant’s failure to comply with the rules referred to in these Regulations.

Rights and obligations of participants
After the purchase of the Ticket, the Participant of the Conference may exchange it or transfer to another participant.
In order to exchange or transfer the Ticket, Participant must write the Organizer’s e-mail addresses: gosia@slaskiestartupy.pl,
In case of any price difference, the Participant is obliged to pay a fee which is calculated based on the price of the exchange Ticket and the price of the Ticket, for which the exchange takes place, valid on the date of exchange of the Ticket.
All Pass changes must be completed by the 15th of October 2023.
The Participant has the right to withdraw from the Agreement concluded off-premises or at a distance. This right is exercised by submitting an appropriate statement to the Organiser’s e-mail address: gosia@slaskiestartupy.pl within 14 (fourteen) days from the day of concluding the Agreement, whereby in order to meet the deadline it is sufficient to send the statement of withdrawal before the deadline.
The Organisers shall send the Participant a confirmation of receipt of the declaration of withdrawal from the Agreement. The confirmation is sent immediately to the email address of the Participant given in the Registration Form.
The Organisers shall refund the Price using the same method of payment used by the Participant, unless the Participant has explicitly agreed to a different method of refund that does not incur any costs for the Participant.
Full reimbursement of the Ticket price will be made if the Participant withdraws the Agreement 7 (seven) days before the Conference. After that, due to the financial obligations with subcontractors, withdrawal is no longer possible.
Only Tickets purchased at the full price can be returned. The Organizers reserve the right not to accept the request for the reimbursement of Tickets purchased at the promotional price.

Rules during the conference – in-person attendance
Participants are obliged to execute all commands of Organizers who hold adequate IDs.
During the Conference check-in, the Organizers have the right to verify the Participant identity.
Participants cannot address others, including, speakers, partners, and organizers, in a manner which violates their dignity or is contrary to general principles of social coexistence.
Participants are obliged to behave in a manner which does not disturb other Participants.
Participants shall bear full responsibility for any damages he/she made during the Conference on the venue.
Organizers reserve the right to remove a Participant from the Conference if he/she breaks the rules of this Terms and Conditions set. In such a case, no claims of his Participant are due, in particular, the claim of reimbursement of the Ticket cost.
Participants are obliged to wear in the ID issued by the Organizers a visible place during the whole Conference. IDs will be checked at the entrance to the Conference venue. Organizers reserve the right to remove any person without the ID.
It is absolutely forbidden to enter and reside at the Conference under the influence of drugs or intoxicants or in a state of insobriety (amount of alcohol in blood exceeding 0,5 per mille or leading to exceeding this amount).
Without the written consent of at least one of the Organizers, it is prohibited to film and record the course of the Conference by Participants.

Rules during the conference – online attendance
Online Participation in the Conference requires a properly configured computer or another device with access to the Internet.
Organizers as a provider of electronic services are not responsible for any difficulties in using the services, resulting from incorrect configuration of the Participant’s software or hardware, or resulting from problems with the Participant’s hardware or internet connection.
Online Participants undertake not to take actions that could destabilize the operation of the Website and the services provided by the Organizers or third parties providing services to the Organizers.
Online Participants undertake not to attempt to gain access to resources, services, data to which she/he has no rights. It is not allowed to use automated tools that send data to the Organizers’ servers, third parties providing the service to the Organizers or downloading data from the servers
Online Participants will have the right to comment during the event. It is prohibited to address others in a manner which violates their dignity or is contrary to general principles of social coexistence.
Organizers reserve the right to block Online Participants who behave inappropriately or disturb others in participating in the Conference. In such a case, no claims of his Participant are due, in particular, the claim of reimbursement of the Ticket cost.
Organizers reserve the right to block the participation of a Participant who violates the provisions of the Terms and Conditions. In the event of blocking, the Participant shall not be entitled to any claims against the Organizers, in particular a refund of the Ticket cost.

Personal data processing

The controllers of the personal data are the Organizers of the Conference.
The processing of the personal data of Participants is carried out in accordance with the provisions of generally applicable law, and in particular in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016. („GDPR”), as well as in accordance with these Terms of Services.
As part of the organization of the Conference, personal data provided by the Participant, such as name and surname, e-mai, job description and company name will be processed.
Providing personal data is voluntary, but necessary to participate in the Conference.
The processing of the Participant’s personal data is carried out for the purpose of:
proper organization of the Conference,
providing only relevant information about the Conference to the Participants
informing about the course of the Conference in the media, including social media, which constitutes a legitimate interest of the Organisers
Personal data processed for the purpose:
implementation of the Agreement concluded between the Participant and the Organiser – data shall be stored for the time necessary to assert one’s claims or defend against claims made against the Controller in connection with the performance of the Agreement,
broadcasting the relations of the Conference and informing about the course of the Conference in the media, including social media – data shall be stored by the Organiser for a period of 3 years from the date of collecting such data,
the Organiser’s direct marketing of its own products or services – data shall be stored by the Organiser until the data subject raises an objection or the data subject withdraws consent to receive commercial information.
The Participant shall have the following rights:
the right of access to the personal data provided and the right to obtain a copy thereof;
the right to rectification of personal data;
the right to deletion of personal data;
the right to request restriction of the processing of personal data;
the right to transfer personal data;
the right to oppose the processing of the personal data provided;
the right to file a complaint with a regulatory organ.
To execute any of the rights referred to above, the data subject may address the request to the Organiser by e-mail to gosia@slaskiestartupy.pl or by post to the address Silesian Startup Foundation, Kaczyniec 9, 44-100 Gliwice.
Organizers ensure the protection of personal data that it processes. In particular, the Organisers apply appropriate technical safeguards and organizational measures to ensure the protection of the processed personal data, appropriate to the risks and categories of data protected. In particular, it protects the data from being made available to unauthorized persons, from being taken by an unauthorized person, from being processed in violation of the legal provisions, and from being altered, lost, damaged or destroyed.
As a part of the activity on the Website, information about the time of the request and response, the address of the website from which the end user was redirected to the Website and the type of software used by the end user may also be collected. Such information is used for the purposes of administering the Website.

Personal image usage
Organizers inform that the course of the Conference may be recorded in a visual, audiovisual or photographic form. The materials may include the image of the Participants.
Participation in the Conference is equivalent to giving free of charge consent to the Organiser for the dissemination and use of the Participant’s image. This consent includes the use of the Participant’s name and surname, job title and voice, as well as dissemination of statements made voluntarily by the Participant during the Conference.
The image may be disseminated in any form and by any means. In particular, the image can be disseminated for marketing or advertising purposes, including through the publication of photographs or recordings containing the image in all materials related to the activities of the Organiser.
The image may only be disseminated for information, reporting and documentation purposes.
The consent shall include the possibility of making the image available on the Internet without any restriction. Consent is granted for an unlimited period.
The Organiser is not liable if the recording and use of the image is done by a third party.

Complaints

Within 14 days of the end of the Conference, the Participants may submit a complaint:
in writing to the following address: Silesian Startup Foundation, Kaczyniec 9, 44-100 Gliwice.
via e-mail to: gosia@slaskiestartupy.pl.
Organizers recommend that the Participant specify in the complaint precise information about the subject of the complaint, including: the name and surname of the Participant, correspondence address, e-mail address and telephone number of the Participant, subject of the complaint, date of the Conference, indication of facts justifying the complaint. Providing the above data will help to speed up the complaint reply process. Such indication is only a recommendation and does not affect the effectiveness of the complaint submission.
Organizers will consider the complaint and respond to it within 14 days of its receipt. If one of the Organisers does not respond to the complaint within the indicated term, it shall be deemed that the complaint is justified.
The answer will be given in the form in which the Organizers received the complaint to the address (e-mail or postal address) provided in the notification.

Contact details
These Terms of Service are available on the Website and at the Organiser’s registered office.
The Organizers reserve the right to change the AI<>BA Conference Terms and Conditions and any change will become effective on the date indicated by the Organizers, at the time of publishing the Terms and Conditions on the Conference website
The law applicable to the obligations under these Terms and Conditions is Polish law. The competent court for matters related to the Agreement shall be the court having jurisdiction over the Organiser’s registered office, whereby this provision shall not apply to the Participant.
In matters not covered by the Agreement, the relevant provisions of Polish law shall apply, including the provisions of the Civil Code and the Consumer Rights Act.

 

The Terms and Conditions come into force on the 05th of September 2023.